Tutorial Dashboard

Use the left-hand menu select a specific tutorial.

TheDirectorsRoom.com is composed of seven applications:

• Schools
  • Add, edit, and maintain information about your school or schools including:
    • Name and location of school,
    • Grades and subjects taught in school,
    • Work email,
    • Optional supervisor emergency contact information, and
    • Assignment/removal of co-teachers at school.
• Students
  • Add, edit, and maintain student information including:
    • Name, preferred pronoun and school,
    • Grade, default voice part, height, birthday, and shirt size,
    • Email, phone(s), and home address,
    • Emergency contact(s) name, phone(s), and email, and
    • Password reset function for resetting the StudentFolder.info password.
• Ensembles
  • Add, edit, and maintain school ensemble information including:
    • Name, short name, abbreviation, description, grades, and status,
    • Student membership by ensemble and school year,
    • Inventory information of assets (gloves, folders, etc.) to be assigned to students,
    • Asset information of inventory assigned to students
    • Library information of repertoire performed by ensemble and school year.
• Libraries
  • Add, edit, and maintain library items:
    • Paper copies: Octavos and medleys, text and music books.
    • Digital: web links and pdfs/docs/etc.
    • Recordings: cds, dvds, cassettes, and vinyl.
  • Included library item details:
    • Title and voicing
    • Available copies and price
    • Artists: composer, arrange, words-and-music, words, music, and choreographer
    • Tags: ANY word or phrase that you might find helpful to organize or search for a particular song or types of song
      • Seasons, key words, language, style, category, etc.
    • Comments and ratings
      • Comments: Anything you might want to remind the future-you regarding the song.
      • Rating: 1-5
    • Location
      • The system will automatically provide you with an index number that could set the foundation of your filing system, but you likely already have a filing system.
      • For this reason, there are also three open location fields that you can use to document your personal system.
• Programs
  • Add, edit, and maintain an online version of your concert programs
    • Start with the basics:
      • School, school year, program title and subtitle, performance date
      • Tags: ANY word or phrase that you might find helpful to organize or search for a particular song or types of song
        • Seasons, key words, language, style, category, etc.
    • and then add performance sections based on ensembles or acts
      • Choose music from your library to list under each ensemble or act.
    • Lastly, for ensembles,
      • Click the ensemble name to add the student names performing in that ensemble for that school year.
      • Student names can be added individually or uploaded via a csv file.
• Events
  • Events has two sub-applications:
    • Event Participation: For teachers who are participating in events managed through TheDirectorsRoom.com, and
      • Event Participation allows you to edit and update event registration information for students interested in a sponsored event.
      • Candidate Roster: Update the status of students eligible for participation in a selected event.
      • Candidate information includes status (eligible, engaged, registered, etc.),
      • Student bio information: name, grade, auditioning voice part, email, phone(s), program name, home address,
      • Emergency contact information: name, relationship, phone(s), email,
      • Sign-offs: student, parent, and teacher,
      • Registration submissions: audio or video recordings
      • When the event closes, this section converts to display the student audition results.
    • Manage Events: For the management of events (ex. regional/All-State/other choral events).
      • Manage Events has multiple sub-applications depending on event management role
        • Event Manager
          • Version Profile
          • Configurations
          • Dates
          • Participants
          • Event Version Roles
          • Pitch Files
          • Scoring
          • Attachments
        • Online Registration Manager
          • Student Transfer
        • Registration Manager(s)
          • Co-Registration Managers
          • Judge Assignment
          • School Timeslots
          • Registration Reports
        • Tab Room
          • Add/Edit Scores
          • Adjudication Tracking
          • Ensemble Cut-offs
          • Tabroom Reports
          • Tabroom Close Auditions
        • Rehearsal Manager
          • Participation Fees
      • Please see the Events tutorial for a detailed breakdown of the sub-applications.
• Profile
  • Add, edit, and maintain your personal profile information:
    • Name
    • Email
    • Phone(s)
    • Update your password
    • Delete your account